Deskripsi

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at or follow at @UNDP

The development challenge targeted by the present project involves the need for Indonesia to define, plan for and create a better balance between the development and management of major estate crops such as rubber, coffee, and oil palm, and the need for improved forest protection. The project thus focuses on creating more effective land allocations and management of forest areas with high biodiversity and ecosystem services in the context of potential estate crop development in Kalimantan and particularly in the Heart of Borneo (HoB) area. Competing priorities between the country's targeted increase in palm oil production and associated growth and employment targets for the sector need to be reconciled with commitments at both national and international levels to reducing rates of deforestation, forest fires and associated GHG emissions and biodiversity loss.

The project strategy and theory of change is based on carrying out a clear process of identifying priority locations and testing approaches where enhanced forest area planning, management and associated use of incentives can be used to generate national and global incremental benefits without harming the potential for economic growth and development of the relevant Kalimantan provinces associated with increased production of estate crops. In addition to providing extensive benefits to Kalimantan including the HoB area, the national-level policies and tools to be developed by the project will also be of significant potential value to other areas of Indonesia facing similar development challenges. The strategy is focused on developing and implementing various approaches to enhancing protection of forested areas in the Non-Forest Land and in the convertible forest, both of which are subject to potential conversion (administratively and/or physically) to estate crops despite their remaining forest cover.

This position is located primarily in project management unit under overall National Project Manager to support the project on a day-to-day basis to cover mostly financial and administration functions. (Note: Security is a key function can be covered under this position and should be factored as an essential project management/operational costs. However, security personnel are normally outsourced.)

Duties and Responsibilities

Summary of key functions:

The Project Assistant will be assisting in the overall implementation, monitoring, and coordination of the project activities on the ground. S/he will assist to manage the project's day-to-day activities and ensure timely achievement of project targets (both quantitative and qualitative) as per the project plan. S/he will coordinate with on-ground partners involved in the project for ensuring timely and good-quality deliverables. The key responsibility of the Project Assistant is described below:

A. Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results:

-Assists in the coordination of project planning and preparation work for, typically, a medium-size and complex component of the project initiatives; monitors status of project proposals and receipt of relevant documentation for review and approval.

-Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.

-Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.

-Implement project standard operating procedures in line with the government and UNDP's regulations;

-Provide effective budgetary and other finance-related assistance to the management team.

-Provide effective support to the National Project Manager in putting together background information to assist the drafting of project documents, work plans, budgets, proposals, etc.

-Provide financial management support for regular project assurance monitoring (IPAR)

-Play an active role in identifying project operational and financial problems, as well as in providing solutions.

B. Support to the effective reporting on progress of project implementation

-Preparation of budget revisions, support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.

-Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;

-Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management

-To provide administrative support for preparation of high quality and results oriented progress reports.

-Structure documentation of all information and communication with donors related to financial, budget, and relevant work plans.

-Properly manage and administer budgets, and regularly monitor the resource mobilization within the assigned cluster, and conduct regular financial monitoring/spot check exercise on implementing partner and or responsible party.

-Prepare timely reviews of contribution agreement, and accurate account to record contribution.

-Prepare financial reports for donors in accordance with donor's requirements and reporting schedule.

C. Support strategic partnerships, communication and support to the implementation of resource mobilization

-Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;

-In coordination with UNDP's Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

D. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

-Participation in the trainings for the operations/ projects staff.

-Synthesis of lessons learned and best practices in project support management function.

-Contributions to knowledge networks and communities of practice.

E. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;

-Human rights and gender equality are prioritized as an ethical principle within all actions;

-Activities are designed and implemented in accordance with "Social and Environmental Standards of UNDP";

-Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;

-Differentiated needs of women and men are considered;

-Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

-Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Institutional Arrangement

The Project Assistant will work under the overall supervision of the National Project Manager of KALFOR Project. The incumbent is expected to work closely with the project team and work closely with the other team members in UNDP.

Competencies

CORE

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area
Name
Definition

Ethics
UN

policy knowledge – ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Business management
Project

Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Administration & Operations
Event Management
Support projects with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Business management
Partnership Management
Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Finance
Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.

Procurement
Financial Analysis
Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability

Required Skills and Experience

Min. Education requirements

• Secondary education is required.
• University degree (Bachelor's degree) in development studies, accounting/economics/ economic, development, political science, sociology, or related fields, will be given due consideration but is not a requirement in lieu of a Bachelor's degree

Min. years of relevantwork experience

• Minimum 5 (five) years with (Secondary Education) or 2 (two) years (with bachelor's degree) of working experience including of professional experiences in finance, procurement, admin.

Required skills

• Solid knowledge and practical experience in assisting project/program implementation in admin, finance would be preferable;

Desired skills in additionto the competencies covered in the Competencies section

• Experience of working with government, bi/multi-lateral agency and/or UN Agencies
• Experience of working in admin, finance and procurement related field
• Experiences in excel spreadsheet would be a desirable
• Experience on supporting implementation of project would be highly desirable
• Experience in preparation of financial report and budgeting exercise would be highly desirable
• Experience working with web-based system would be desirable
• Experiences in environment related project

Required Language(s)

• Fluency in Indonesian and English is required.

Professional Certificates
N/A

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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