Project Manager – AI Tech Project - Jakarta, Indonesia - Plan International

Plan International Jakarta, Indonesia

2 hari yang lalu

Deskripsi

Background

Based on Institute for Development on Economics and Finance (INDEF), the digital discrepancy occurs in most of Indonesia's region (particularly in last mile) due to the low integration between digital sector and education. As result, people do not have a clear sense on what the internet should be used for and low digital talent available locally. Indonesian Fintech Association (AFTECH) suggested that digital talent supply should be started within education sector which integrate digital sector and educational curriculum.

Study from katadata and show that the low representation of women in STEM largely due to stereotypes where:

50% women with STEM background choose not to pursue STEM career due to male domination in the field

45% women with STEM background believe that STEM was not for women.

Based on those situation, Plan Indonesia will implement AI Fluency capacity building project for SMK's teacher by:

Provide digital (particularly AI fluency) training program for 1,000SMKs teachers/educators in Greater Jakarta Area. Greater Jakarta is proposed due to its high digital competitiveness index and the high number of SMK teachers and students (on average 1 teacher for 20 students based on data from Ministry of Education).

Campaign on the importance of women involvement in STEM (particularly digital) sector and AI adoption in educational curriculum.

In partnership with teacher/educator associations, provincial & local education offices, and community partners, we aim to reach SMKs (both public and private) in Greater Jakarta area as well as other area within Indonesia to encourage 5.000 teachers to apply for the program.

Role Purpose

The Project Manager will lead project implementation in Jakarta Greater area and other area within Indonesia. She/he responsible to achieve project goals effectively. She/He also should ensure the project expenditure comply with Plan International regulation as well as with Donor regulation.

Dimensions of the Role

Ensuring effective project management by maintaining the delivery of appropriate technical, operational and financial outputs

Ensure tracking the project progress is in place through monitoring, evaluation, reporting and knowledge management;

Maintaining effective working relationships with project partners and donor, through effective communication, consultation and reporting;

Aligning the projects implementation with Plan International principles of safeguarding of children and young people and gender transformative approach.

Accountabilities

Effective and Efficient Project Management

Develops and update Detailed Implementation Plan (DIP) of the project and monitor its implementation, ensuring timely implementation of the project;

Be responsible for managing partners and consultants to ensure delivery of quality outputs based as required and planned in the project;

Leads the financial management (budget planning and expenditure) of the project achieving accuracy and reliability of financial reports, in accordance with YPII and donors' standards and compliance;

Oversees the mobilization of goods and services to support project activities, including drafting TORs and works/product requirements and specifications;

Identifies project risks and mitigation strategy, submits information on the new risks and possible mitigating measures to the Program Manager for consideration and updating the status of these risks by maintaining a Project Risk Registry;

Ensures adherence to the existing financial, procurement and administrative processes in line with prevailing YPII rules and regulations;

Coordinates the maintenance of project financial tracking in SAP in accordance with YPII procedures;

Prepares for project closing, audit and transfer of project asset.

Monitoring, Evaluation, Research and Knowledge Management

Works and coordinates with YPII YEE MERKM to manage and monitor the implementation of the project by using agreed monitoring tools, M&E Framework and achieving quality of baseline, midline and end line data collection;

Coordinates the data collection and support the provision of project report in Indonesia for periodic reporting to Donor and YPII Quarterly and Annual Reporting mechanism in timely manner in coordination with Grant Acquisition Manager and with supervision from Program Manager;

Leads and supervises the development of knowledge products from the project, including fact sheets/project brief, policy briefs, modules, research and publications, in quality and timely manner;

Maintains quality standards of document keeping, retrieval and sharing mechanism.

Effective Working Relationship with Partners, and Other Plan Offices

Establishes good practice of partnership management aligning with Plan International Guidelines for Building Better Partnership, from partner assessment process to monitoring the partnership agreement promoting mutual accountability and compliance;

Facilitates regular coordination and quality assurance with YPII YEE Program Team;

Adheres to RACI (Responsibility, Accountability, Consult and Inform) in decision making and communication in the implementation of projects;

Supports YEE Program Team in ensuring coordination with government and private sector stakeholders;

Be the focal person for the contact with the team partner and Microsoft with regards to implementation; this entails attending regular update calls, responding to email requests, attending global calls and exchange learning and ideas with other coordinators around the world.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)

Ensure that Plan International's global policies for Safeguarding Children and Young People, Gender Equality and Inclusion, and PSHEA are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International's Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Key relationships

Internal relationship

YEE Program Manager: Management guidance for project implementation, support data analyses for reporting,

YEE MER Specialist: Coordination of project MER framework and implementation objectives to be consistent with Country, Global and Advocacy priority

YEE TVET & Digital Learning Specialist: Coordination for training modules tailoring and LMS utilization

Finance Team: Collating periodical financial reports and ensuring spending allocation

Corporate Partnership Manager / Specialist: Coordination for donor engagement and reporting

External relationship

Government, especially with Ministry of Education and Bakorwil Education in province level.

Strategic teacher associations.

Donor: Microsoft (Indonesia representative and APAC representative)

Technical expertise, skills and knowledge

Essential

Undergraduate degree in social fields or other related field in the promotion of youth employment.

Minimum of 5 years of experience in project management, including budget management, monitoring and evaluation and quality project reporting

Minimum of 3 years experienced working in coordination with Government agencies/offices

Affinity to work with and for young people on work readiness

Understanding of Indonesia Government policies, laws, and institutions in relation to work readiness

Good oral and written communication skills in English and Bahasa Indonesia

Ability to provide technical guidance and support staff

Ability to function efficiently and effectively with little day-to-day supervision

Demonstrated skills problem solving and people's management.

Desirable

Have existing networks with government and teacher associations

Demonstrated experience in working with children and youth

Experience in working in a multi-cultural organisation

Demonstrated knowledge in international development tools: program logic, Monitoring, and community empowerment

Demonstrated knowledge of gender transformative approach, gender-based violence, child rights, and inclusion

YPII Values in Practice: LeT'S ACT

Lasting impact

We strive to achieve a significant and sustainable impact on the lives of children and young people, especially children and young women from marginalized groups.

Equal, inclusive, empowering

We respect all people, value differences, and promote equality across our programs and workplaces.

Transparent & accountable

We create a working climate and partnership that is trusting, honest, transparent, and accountable for the decisions we make and the impact our work has on our stakeholders

Smart & lifelong learning

Every time, there are new things that we can learn, so we are eager to seek knowledge that is beneficial for ourselves and the organization.

Adaptive & innovative

We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of breakthroughs.

Collaborative

We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.

Taking Measured-Risk

We realize that risk is part of decision-making, so being brave to take measured risks is the key for us to keep moving forward to be superior and at the forefront.

Physical Environment

Typical office environment in Jakarta, with frequent travel to project locations.

Level of contact with children

High contact: regular interaction with young people (age from 18 – 29)

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than November 30th, 2023.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organization, Yayasan Plan International Indonesia is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse.

Our organization is based on a culture of inclusivity. We strive to create a workplace environment that ensures every team in every office and country is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls' rights, and inclusion while supporting staff to adopt good practices, positive attitudes, and principles of gender equality and inclusion.

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