Contracts and Grants Officer - Jakarta, Indonesia - Tetra Tech

Tetra Tech

Perusahaan Terverifikasi

Jakarta, Indonesia

1 minggu yang lalu

Diposting oleh:

Siti Nur

beBee Recruiter

Deskripsi

Tetra Tech provides best-in-class energy consulting services for clients worldwide.

Our work advances clean energy to achieve climate and decarbonization goals; creates sustainable utilities and modern grids; and promotes gender equality and economic inclusivity at the energy nexus.

Project Description:

Position summary & job purpose:

We are recruiting for an experienced Contract and Grants Officer to be responsible for processing and ensuring delivery of procurement, subcontracts, and grants in a timely manner.

This position will be based in Jakarta and reports to Contract and Grants Manager. Learn more about SINAR project here.

Position responsibilities:

1. Contracts and Grants

Draft calls for proposals (Annual Program Statements, Requests for Application) in coordination with the SINAR Technical Leads
Liaise with applicants to finalize the grant activities, timelines, budget, budget notes, milestones, type of grant, terms and conditions.
Conduct preaward survey, due diligence, debarment check and other verifications, prepare grant award package for submission to USAID for approval.
Assist Contract and Grant Manager to prepare Grant Agreements and modifications, ensure they are properly signed.
Communicate best practices in award compliance to ensure that program staff and grantees understand and adhere to relevant USAID and Tetra Tech policies.
Assist Hold kickoff meetings for grantees.
Maintain close coordination with grantees during implementation of grants.
Assist in program monitoring and evaluation under grant management policies and practices.
Assist Contract and Grants Manager to collect and review grantees' reports, track milestones, compliance with grant terms and conditions, timelines and deliverables.
Maintain accurate electronic grants records in the database / tracker.
Manage disbursements within the approved budget, prepare regular projections.
Assist Contract and Grants Manager to organize grants closeout, ensuring that each grantee's files are complete.
Assist Contract & Grants Manager periodically to prepare and present financial forecasts and portfolio analysis to COP for effective and efficient decision making.
Prepare regular reports on grantee performance and signal any significant delays or other issues that impact implementation.

2.

Procurement:

Assist Grants & Contract Manager to provide necessary support to the HO Contracts Manager in Arlington-US on all aspects of procurement planning. Maintain procurement plan keeping track of procurement events and important dates.
Conduct Procurement as prescribe in Tetra Tech Procurement policy and practice as follow:
Draft Procurement Documents (PO, Guarantee Letter and Bid Matrix, for example)
Prepare List of potential Bidders to be invited.
Assist in preparing internal documents for approval by HO TetraTech
Prepare documents and ensure that detailed terms of references for the recruitment of the project consultants are included (both firms and individuals).
Assist Grants and Contract Manager to draft procurement documentation, including RFQs/RFPs, evaluation memos, negotiations, and sole source justifications.
Assist Contract and Grants Manager to oversee the technical evaluation committees, including preparation of selection and negotiation memos to detail the process of evaluation and results of selection.
Lead negotiations with bidders and respond to bidder inquiries related to the evaluation or procurement process.
Prepare and issue notifications of award, as well as contract agreements, (subcontracts and purchase orders);
When required, prepare Consent to Subcontract requests, including the request letter and negotiation memo, for submission to USAID.
Assist Contract and Grant Manager to ensure compliance with all agreement's terms & conditions and prepare reports to the Chief of Party and USAID as requested.
Continuously identify ways to streamline the grants and contracts procedures and processes.

3.

General:

Assist Contract and Grants Manager to manage and monitor subcontract and grantee processes pursuant to Tetra Tech, Inc. policies and procedures and USAID regulations.
Strengthen internal control processes, especially in areas related to grant/contract management. It may also mean making recommendations on improving invoicing and payment processes.
Conduct organizational risk assessments and risk mitigation plan and sharing with management.
Assist Contract and Grants Manager to Maintain and update the grants and contracts database and enforce reporting requirements.
Perform additional tasks as assigned by the supervisor.

Essential KSAs required (experience, skills, education, certification, etc.)
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