Deskripsi

JOB DESCRIPTION

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leadingUnited Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at or follow at @UNDP

The development challenge targeted by the present project involves the need for Indonesia to define, plan for and create a better balance between the development and management of major estate crops such as rubber, coffee, and oil palm, and the need for improved forest protection. The project thus focuses on creating more effective land allocations and management of forest areas with high biodiversity and ecosystem services in the context of potential estate crop development in Kalimantan and particularly in the Heart of Borneo (HoB) area. Competing priorities between the country's targeted increase in palm oil production and associated growth and employment targets for the sector need to be reconciled with commitments at both national and international levels to reducing rates of deforestation, forest fires and associated GHG emissions and biodiversity loss.

The project strategy and theory of change is based on carrying out a clear process of identifying priority locations and testing approaches where enhanced forest area planning, management and associated use of incentives can be used to generate national and global incremental benefits without harming the potential for economic growth and development of the relevant Kalimantan provinces associated with increased production of estate crops. In addition to providing extensive benefits to Kalimantan including the HoB area, the national-level policies and tools to be developed by the project will also be of significant potential value to other areas of Indonesia facing similar development challenges. The strategy is focused on developing and implementing various approaches to enhancing protection of forested areas in the Non-Forest Land and in the convertible forest, both of which are subject to potential conversion (administratively and/or physically) to estate crops despite their remaining forest cover.

This position is located primarily in the project management unit under the overall National Project Manager to support the programme, administrative, logistical, financial, and support services to the KALFOR project. The Project Associate works in close collaboration with the KALFOR Project Management Unit and UNDP Operations team, as required in resolving administrative and finance-related issues and information exchanges. The Project Associate identifies and helps resolve bottlenecks, clarifies and interprets procedures, and escalates complex programme and administrative issues as needed.

Duties and Responsibilities

The Project Associate will work under the direct supervision of the National Project Manager, and he/she is expected to perform the following tasks:

Key Functions:

1. Project Planning, Management support, and Annual Work Plan (AWP) formulation;
2. Project implementation in a timely and effective manner according to plans consistent with the Country Office Standard Operating Procedures (SOPs);
3. The project is administered according to the SOPs;

1.Project planning, Management support and Annual Work Plan (AWP) formulation:

• Prepare inputs for the formulation of AWPs;
• Provide inputs to detailed implementation plans;
• Assist in the formulation of budgets;
• Assist in the formulation of procurement plan;
• Assist in the revision of AWPs, and periodic revisions of procurement plans, ensuring that plans are updated in a timely manner and in close coordination with UNDP Country Office (Programme and Procurement Teams);
• Assist in arranging logistics, preparing agenda in consultation with related stakeholders for organizing workshops as and when required;
• Assist in minutes taking for program/project meetings and in drafting researchreports as required;

2.Project implemented timely and effective manner according to plans and in consistency with Country OfficeSOP:

• Initiate procurement actions for ICs, goods, works and services and recruitment of positions according to HR and procurement plans. Prepare requests for recruitment and contracting in UNDP format and according to the Country Office Standard Operating Procedures, SOPs;
• Compile supporting documents for procurement and recruitment processes and ensure that supporting documents are complete and in line with the SOPs;
• Promptly follow up with CO units on pending actions (Finance, procurement, recruitment, travel, transportation etc.)

3.The projectis administered according to the SOPs;

Institutional Arrangement

The Project Associate will work under the supervision of the National Project Manager of KALFOR Project will be required to work closely with the rest of the project team, and the rest of the staff in the Country Office. The Project Associate will report to the National Project Manager of KALFOR Project on contractual, performance management and administrative matters.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Management

Project Management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management

Partnerships Management

Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies

Business Management

Operations Management

Ability to effectively plan, organize, and oversee the Organization's business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

General (across the functions)

Event planning and execution

Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.

Partnership management

Relationship management : Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Administration & Operation

Events management (including retreats, trainings and meetings)

Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Finance Budget management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Required Skills and Experience

Min. Academic Education

• Secondary education is required.

• University degree (Bachelor's degree) in business, economics, management or public administration (or relevant) will be given due consideration but is not a requirement.

Min. years of relevant Work experience

□ Minimum 6 years (with Secondary education) or 3 years (with Bachelor ́s degree) of relevant work experience in administrative, programme development, project management, administration and finance in an international organization and/or a non-governmental organization and/or the private sector;

□ Previous work experience in organizing and successfully delivering high- level development project is an asset;

□ Experience working with a wide range of stakeholders, from international organizations to government institutions is an asset.

□ Experience in managing data, documents, correspondence and reports information and workflow is an asset.

Required skills and competencies

□ Excellent interpersonal skills: being able to listen and collaborate with a wide range of players, being able to work independently, being pro-active and taking initiative;

□ Ability to manage workload individually and collaborate with a wide range of colleagues while meeting deadlines;

□ Excellent logistics skills in organizing

□ Excellent writing skills, as well as strong analytical aptitude and strong communication skills;

□ Excellent computer skills (MS Word, Excel, Powerpoint, internet, e-mail) are required.

□ Ability to get things done while exercising good judgement

Desired additional skills and competencies

□ Experience in programme implementation and logistics support.

□ Experience in administrative and financial management

□ Experience working with UNDP Indonesia;

□ Experience working with UN administration is an asset.

Required Language(s) (at working level)

□ Fluency in English and Bahasa Indonesia is required.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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