Financial Assistant - West Jakarta - Artelia Indonesia

    Artelia Indonesia
    Artelia Indonesia West Jakarta

    5 hari yang lalu

    Deskripsi

    Job Purpose

    The Finance Assistant supports the Office Manager in managing daily financial and administrative operations within an Engineering, Procurement, Construction, and Management (EPCM) environment. This role ensures accurate financial records, timely processing of transactions, and effective coordination between finance, procurement, and project teams.

    Key Responsibilities

    Finance & Accounting Support

    • Assist in daily financial operations including accounts payable and receivable.
    • Prepare, review, and record invoices, expense claims, and petty cash transactions.
    • Support monthly financial closing, reconciliations, and reporting.
    • Maintain accurate and well-organized financial documentation for audit and internal control purposes.
    • Track project-related costs and assist in budget monitoring.

    Procurement & Project Coordination

    • Support financial administration for procurement activities, including purchase orders, vendor invoices, and payment tracking.
    • Coordinate with engineering, procurement, and construction teams to ensure cost alignment with project budgets.
    • Maintain vendor and subcontractor financial records.

    Administrative & Office Support

    • Assist the Office Manager in office budgeting, expense tracking, and cost control.
    • Support contract administration from a financial perspective (payment terms, invoicing schedules).
    • Prepare financial summaries and reports for management review.
    • Assist with payroll data preparation and coordination with external payroll providers if required.

    Compliance & Controls

    • Ensure compliance with company financial policies and local regulations.
    • Support internal and external audits by providing required documentation.
    • Help implement and maintain effective financial control procedures.

    Qualifications & Experience

    • Diploma or Bachelor's degree in Accounting, Finance, or Business Administration.
    • Minimum 1–3 years of experience in finance or accounting, preferably in EPC / construction / engineering projects.
    • Basic understanding of project costing and procurement processes is an advantage.

    Skills & Competencies

    • Strong attention to detail and high level of accuracy.
    • Good understanding of basic accounting principles.
    • Proficient in Microsoft Excel and accounting/ERP systems.
    • Ability to work in a fast-paced, project-based environment.
    • Good communication skills and ability to coordinate with multiple teams.
    • Organized, proactive, and able to manage multiple tasks simultaneously.

    Preferred Attributes

    • Experience supporting multinational or project-based organizations.
    • Familiarity with EPC or construction project workflows.
    • Willingness to learn and grow into broader finance or project control roles.
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