- Oversee daily office operations, including facilities management, office environment, supplies procurement, inventory control, and fixed asset management
- Manage office equipment operation and maintenance, vendor coordination, and cost control
- Independently handle day-to-day administrative matters to ensure efficient office operations
- Coordinate internal meetings, employee activities, and HQ-linked or regional events
- Handle venue setup, logistics, materials preparation, budget tracking, and post-event follow-up
- Support business receptions and visiting delegations when required
- Align local administrative practices with global HQ systems and standards
- Adapt and optimize local admin processes such as attendance, travel reimbursement, and logistics support based on local laws and cultural norms
- Monitor implementation and continuously improve efficiency and compliance
- Support high-level business receptions involving government entities, partners, and HQ visitors
- Liaise with property management, suppliers, and service providers (cleaning, security, catering, etc.)
- Manage vendor performance and service quality independently
- Coordinate business travel arrangements including flights, accommodation, and transportation
- Review and submit travel-related expense documentation
- Support employee logistics such as accommodation, meals, and visa-related coordination when required
- Ensure administrative operations comply with local labor, safety, and administrative regulations
- Oversee office safety management, identify potential risks, and handle administrative emergencies
- Support licensing, permits, and compliance-related administrative matters
- Prepare and submit administrative reports and documentation
- Provide regular updates to the APAC Admin Manager
- Coordinate with other regional offices on administrative initiatives
- Bachelor's degree preferred in Administration, Business Administration, or related fields
- Diploma candidates with solid experience in multinational or global companies may be considered
- 5+ years of administrative or office management experience
- Ability to independently manage full-spectrum administrative responsibilities
- Experience working in Dubai or Malaysia is a strong plus
- Prior exposure to multinational, regional, or overseas office administration is preferred
- Fluent in both English and Mandarin (working level required) to liaise with global HQ and stakeholders
- Strong coordination, organization, and process improvement skills
- Experience with cost control and vendor management
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Comfortable handling office systems, equipment, and administrative tools
- Highly organized, detail-oriented, and dependable
- Strong communication and cross-cultural coordination skills
- Able to work independently, manage pressure, and prioritize tasks effectively
- Adaptable to a fast-paced, international working environment
- Willing to work long-term in the local office
- Valid local driver's license is a plus
Senior Administrative Specialist - APAC - CoinW
4 hari yang lalu
Deskripsi
Location: Kuala Lumpur (On-site)
About CoinW
CoinW is a leading global cryptocurrency exchange trusted by over 15 million users worldwide. With more than eight years in the industry, we are known for our strong security standards, transparent operations, and professional-grade trading infrastructure.
We're Hiring
As our Kuala Lumpur office continues to grow, we are looking for a reliable and detail-oriented Senior Administrative Specialist to support the day-to-day operations of a fast-paced office environment.
This role is ideal for someone who enjoys being the backbone of an office, keeping things running smoothly, and supporting a team of diverse stakeholders.
You'll be the main point of contact for office coordination and stakeholder communication, playing a key role in creating an organized, efficient, and positive work environment as the team continues to grow.
What You'll Own
Office & Daily Administration
Meetings & Events Support
Process Optimization & Policy Implementation
Business Reception & External Coordination
Travel & Logistics Support
Compliance & Risk Management
Reporting & Regional Coordination
Other administrative duties as assigned
What We're Looking For
Education
Experience
Language Skills
Professional Skills
Personal Attributes
Additional
Why Join CoinW
Competitive compensation aligned with responsibility and impact
Birthday leave, festive celebrations