Administrative Executive - Gresik - Barry Callebaut Group

    Barry Callebaut Group
    Barry Callebaut Group Gresik

    4 hari yang lalu

    Rp72.000.000 - Rp156.000.000 (IDR) per tahun * Transportasi / Logistik
    Deskripsi
    About The Role

    The role is responsible to provide both administrative support to the Managing Director and operational support to the commercial sales team. It involves managing day-to-day executive tasks, event management and office support, as well as contributing to sales operations through data management, systems coordination, and analytical support. Will be located in Kelapa Gading.

    Key Responsibilities Include

    Administrative & Office Management
    • Manage calendars, appointments, correspondence, office operations, and document filing.
    • Handle expense reporting, receipt collection, and SAP approval monitoring.
    • Serve as main contact for office management in Jakarta.

    Travel & Visa Coordination
    • Arrange travel, accommodation, and logistics with vendors.
    • Liaise with embassies on visa matters and provide guidance.
    • Support urgent travel issues (missed flights, rebooking, etc.).
    • Manage corporate hotel partnerships and rate uploads.

    Event Management
    • Plan and execute onsite/offsite meetings and events for leaders and teams.

    Sales Admin Support
    • Support administrative and logistics needs for customer meetings and activations.
    • Handle customer queries and ensure timely follow-up.
    • Coordinate documents (certificates, specs, product info) with internal teams.
    • Manage sample requests, approvals, stock checks, and deliveries.
    • Monitor sales admin processes and recommend improvements.

    About You
    • Bachelor degree from any major
    • Proficient in Business English
    • At least 3 years of relevant experience in Secretarial/Office Administration/Facilities Management function with demonstrated customer oriented attitude
    • Proficient in Microsoft applications, Google applications, and SAP
    • Proactive and resourceful with a resilient mindset
    • Builds and maintains good and trusting relationships with others in a cooperative and collaborative manner
    • Able to work independently and partner with different stakeholders at all levels
    • Able to handle multiple priorities to meet deadlines and respond with urgency
    • Can-do attitude, and agile to changing environments and tasks to provide services
    • Willing to be based in Kelapa Gading

    At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we've experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.
    * Kisaran gaji ini adalah perkiraan yang dibuat oleh beBee
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