Margaretha Aprilia

My name is Margaretha Aprilia, and I have been working in several company since 2006, and my last work position was an HRGA Supervisor for Smelter-nickel project which is based in Balikpapan Kaltim & Jakarta (site in Kariangau). At this moment I am back to Jakarta and looking for a new opportunity.I am experienced in handling secretarial, personal assistant, administration and HR general affair areas.I am also Reliable, punctual, creative, driven, culturally fit, multitasking & and also can work either independently or as a part of the team. I believe within my mature age I can handle many tasks based on many work experiences that I have already, and I am also will continue developing my work skills in order to support your Company at my very best.

WORK HISTORY

HRGA Supervisor

Industry                             : Smelter Nickel Project- PT. Mitra Murni Perkasa

Work Period                      : 3 January 2022 – 2 January 2024

Main responsibility          : Human resources & General Affair project area

Wok based                        : Balikpapan, Kariangau site & Jakarta

Work duties:

• Maintain office facility and assets: liaise with building management, make sure the environment could promote the productive work, neat, tidy, and clean all the time, record all the office assets, routine office facility checking, office renovation.
• Purchasing: Supervise routine and non-routine office purchase such as pantry and stationery stock, other new office facility and make sure the stock is sufficient, maintaining good relationship and negotiate with vendor.
• Legal: Maintain all office legal and permit document, dealing and liaise with related external party (office, apartment, housing rent)
• GA Coordination: Supervise and coordinate GA team member include office helper, messenger, receptionist, driver & car pool (parking, maintenance, petty cash, vehicle permit etc.)
• Expat matter: Maintain all expat stuff such as permit, car and driver, housing, children school, language course, other expat facility.
• Vendor and FA Bridging: Work closely with vendor and Finance Accounting to make sure the vendor invoice and all supporting document is completed, and payment done in timely manner.
• Office Working Schedule: Office closure announcement and Indonesia office calendar sharing with headquarter, include timesheet revision.
• Business Trip arrangement: Arrange ticket, accommodation, transport for business trip both domestic and overseas, calculate the transport expense.
• Handling Company events, coordinate internal & externally with other parties & vendors for big events.

Office Manager and Assistant to Directors

Previous position            : Personal Assistant (April – September 2018)

Industry                            : Magazine Publisher – Agency Fish

Work period                     : 16 April 2018 – June 26th 2020

Main Responsibility        : Assist the CEO, Directors, Office support & Magazine

Work duties:

Office Maintenance & General Affair

• As the PIC of Management Building
• Supervise internet Connection, manage amenities Supply, Stationery Supply
• Purchasing inventories & office equipment
• Mailing docs & package Domestic & International, email Support request
• Operational Cars & Transportation
• Handle recruitment for new employees

Sales Report

• Providing Amenities for clients
• Coordinate with Sales Team
• Checking monthly Pagination/ Final Advertisement
• Sales Commission report
• Create weekly, monthly & yearly sales report

Production & Distribution

• Create Printing Quotations, order dummy printing, create monthly purchase order for

Magazine printing, work closely with Vendor (Gramedia) to Handle Magazine production, include PO & Printing dateline estimation & delivery for Colours Garuda, Mutiara Biru (Blue Bird) and BCA Prioritas.

Trip Arrangement & Legal documents

• Renewal Company legal documents
• Handling renewal work permit; Kitas, Visa
• Create Employees work contract
• Manage confidential letters & documents
• Booking flight tickets & hotels on behalf of Company requests

Personal Assistant

Industry                            : Contact center service PT Teleperformance Indonesia

Work period                     : October 19th 2015 – 13 April 2018

Main Responsibility        : Assist the Chief Operation Officer & Operational director/IT (expatriates)

Work duties:

• Collecting & compiling daily reports from every Campaign/ work along with Account Managers.
• Create report of Leave summary 2. Movement Summary 3. Internal Summary 4. External summary, deliver confidential letter/PO/Movement/Manpower request form/KPI-Incentive

approval request/cash advance/reimbursement to be sign by Operational Director

• Handling weekly & Monthly daily reports from every campaign such as Organizational charts, Attrition, New employee, workstation inventory, Fte Projection, Fte Monitoring, Stoplight, Production hours, KPI, Movement form & manage confidential files.
• Handling ticket & hotel-accommodation also Visa preparation for CEO, OP Director, Responsible in arranging big meeting/events include cash advance requests, the event schedule.
• Manage Files of confidential doc of expats, assist their daily needs-any other requests include foods/drinks/accommodation include flight ticket bookings & hotel reservations
• Handle Meeting calendar, reminder & events on behalf of CEO & Director

Secretary

Industry                            : Retail / Merchandise of OMEGA Watches & jewelry

Work period                    : May 5th 2014 - August 28 th 2015

Main Responsibility        : Assist Managing Director

• Managing diaries and making appointments, booking rooms, travel arrangements, prepare agenda for meetings.
• Taking minutes dealing with post, drafting letters and other documents, such as

PowerPoint presentations Maintaining filing systems, answering the phone and answering queries.

• Photocopying and printing using various computer packages - Word, Excel, and PowerPoint.
• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms, alert manager about cancelations or new meetings, manage travel and schedule, Maintain hard copy and electronic filing

system.

• Handle information requests, prepare correspondence and stuff mail into envelopes.
• Prepare statistical reports, and manage spreadsheets, prepare confidential and sensitive documents.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains
• travel vouchers and records, operate office equipment, such as photocopy machine and scanner.
• Maintain a good correspondence with OMEGA Switzerland trough emailing and phone calls

Admin Assistant

Industry                            : Oil & Gas Company - Hess Indonesia (PGN Saka Pangkah Limited)

Work period                    : May 20th 2013 – April 30th 2014

Responsibility                  : Assist the GA team/Spv

• Maintains workflow of administrative work including record keeping and filing the
• invoices such as; water supplies, inventories, sundries, utilities, taxi vouchers, travel

agents.

• Maintains supplies inventory by checking stock to determine inventory level. Anticipating

needed supplies and utilities, placing and expediting orders for supplies, verifying receipt

of supplies.

• Ensures operation of equipment by completing preventive maintenance requirements,

calling for repairs, maintaining equipment inventories, evaluating new equipment and

techniques.

• Creates and revises systems and procedures by analyzing operating practices,
• Record-keeping systems, forms control, and budgetary and personnel requirements;

implementing changes.

• Completes operational requirements by scheduling, assigning and reporting administrative projects such as; purpose and renew the registration of company and Employees Company

Earlier career:

• .Receptionist for PT. Karya Bumi Baratama

Industry               : Coal Mining Company

Work period       : November 22th 2010 – December 28th 2012

• Receptionist for Stream Flo- Masterflo Industries

Industry               : Heavy Equipment/ drilling machine

Work period      : December 2006– June 04th 2010

Other Activities/ Projects:

• Period: September 2020-January 2021

Personal Assistant (Jakarta)

Assist Simon G. Bell (Singapore) -Chairman & CEO of (Quantum Asia power, Quantum Solar Gorontalo, Quantum Indonesia)

Duties:

• Handling renewal working permit (Business visa, Kitas)
• Assist his personal needs remotely & directly during his time in Indonesia.
• Handling renewal Company legal documents, preparing documents for several projects(Tender/Pitching)
• Manage his calendar meeting and other personal schedule.
• Secretarial & administration tasks
• Period: July 2020-September 2020
  • Temporary HR Manager for PT. Dengan Radio anda Bahagia - Virgin radio Jakarta

(Replacing the HR during her maternity leave)

• Duties:
• Handling Company Payroll, Bpjs ketenagakerjaan, Bpjs kesehatan.
• Manage Company household.
• Other Human Resources function.

University : Sekolah Tinggi Ilmu Ekonomi Manajemen Bisnis Indonesia. Bachelor degree graduate majoring Business Administration IPK 3.44 (2009-2014)