Erna Wijayanti

As Project Secretary and Administrator I have experience 16 years working with Oil & Gas Company. I try my best to never fail, I always passed in exam. Patience in solving problems, Handle hard pressure as well and Team Work player. Respect to people and culture and friendly.

=>SAIPEM S.p.A as Secretary-Administrator [Client Service] for Refinery project in Duqm-Oman (1-Feb-2022 to present) : Daily Secretarial and Administration support to IPMT and report to GM, supporting to fix correspondence letter, Invoicing approval follow up, Technically assist to Engineers Team for documents like TQ and Variation Order, Vendors, Meeting set up via MS Team, agenda arrangement, taking minute and distribute in timely manner, Transportation arrangement, Stationary and PPE stock arrangement, Support on boarding of new starters, desk and IT set-up requisition., Gate passed and HSE Induction for visitors arrangement. 

==>CSTS (Chyioda-Saipem-Tripatra-SAE Joint Operation) as Site Project Secretary for LNG TEP3 - BP Petroleum project in Papua Indonesia (Jul 2018-Jun 2019) : Daily Secretarial & administration support to project team and report to Construction Director-GM-SM, Daily Construction Meetings arrangement, Correspondence letter to Client and subcontractors to fix and update on log sheet, Documents approval follow up,  Support on boarding of new starters, desk and IT set-up requisition, Accommodation to fix and follow up, 

==>SINARMAS-Global Project Group as Project Secretary (Manager Assistant) for Build the Converter project in Kerawang - Indonesia ( Mar 2017-Jul 2018): Daily Secretarial & Administration support the team and report to Project Director, Meetings arrangement-agenda-taken minute and circulate in timely manner, Executive Trip arrangement via SAP and ensure the accommodation domestic & International trip, Expense claims for Expatriate & local arrangement, Site transportation arrangement, Office accommodation requisition via SAP: Car rental & drivers, supporting Technical Bidder Evaluation with Vendors.

==>YINSON PRODUCTION, Ltd as Senior Document Controller & Admin Officer for OCTP-FPSO Ghana Topside module (Jul 2015-Dec 2016) in Batam Indonesia & Singapore : Ensure documents are received, verified, processed, distributed and tracked in accordance with Document Control procedures, approved distribution matrices, Maintaining and archive via e-room system for the company, hard copy and soft copy all documents, Monitoring DCC from EPC for daily approvals document system via E-room, Assist engineering to rectify an error on the part of the cover drawings native – Structure & Piping, Daily administration and Technically to supporting Project Team ( Client ), and Stationary and PPE arrangement.

==>SIEMENS Fabrication Yard, as Document Controller & Project Admin for FPSO P76 Petrobras Brazil (Aug 2014-Jul 2015) :  Receiving all project documents from Singapore Design include Procedures, ITP, Specification and drawings soft copy & hard copy update and distribute to all participant (subcontractors), Maintaining a register of all incoming and outgoing mail, stamping drawing and recording of mail before circulating for distribution to the Project Manager as Project Communication and Document Control and Supervision Quality Procedures.

==>GLOBAL PROCESS SYSTEM, as Mechanical Completion Administrator for FPSO Lampson & Bukit Tua project in Batam - Indonesia (Apr-2013-May 2014) : Prepared ITR documents attachment for Inspection Test Record all modules used Project tools system all disciplines, following P&ID and Isometric. Ensure all the dossier and attachment as per order to get Company approval and update in register system. Liaise with Engineering Department to ensure all documents attachment are up to date.

==>SIEMENS Fabrication Yard, as Project Administrative for APLNG-Bechtel project (Oct 2012-Jan 2013) in Batam-Indonesia: Daily Administrative for supporting Project Team and report to GM, Meeting arrangement and taking minute and distribute in timely manner, Gate pass arrangement for visitors, HSE induction requisition, Transportation arrangement and Stationary. 

==>BAMINDO KARYA, as Administrator for Manpower Supply to SAIPEM Karimun yard - Indonesia (Jun - Oct 2012): Prepare Accounting Cash Flow, Taxes income, payroll process prepared by monthly and report to Site Project Manager, Arrangement & Monitoring Staff mobilization and Demobilization from Batam-Karimun-Batam, and ensure accommodation are going well, Invoicing submission to Company and follow up.

==>PREMIER OIL [ Heavy Logistic] as Document Control & Administrator for offshore project in Batam-Indonesia (Apr-Oct 2011) : Liaise with Agency for prepared Shipping documents export & import, Published and follow up and correction Invoices receive from Contractors and other parties to responsible company reviewed to get approval, Follow up material import documents to all Premier Projects at Natuna, Shipping Documents to ensure all are in proper manner by hard copy and soft copy. Report to Logistic Coordinator.

==>MURRAY & ROBERT, Ltd, as Project Administrator for GORGON LNG project in Batam-Indonesia (May 2010-Apr 2011): Provide a full range of secretarial duties and overall administration support to Integrity Project Management Team and report to General Manager, Provide a full range of secretarial duties and overall administration support to Project Team consortium and report to Project Manager, Maintain executive agenda and assist planning appointments, board meetings, conferences. Make travel arrangements for executives Batam – Singapore – Perth office.

==>SEMBAWANG MARINE OFSHORE ENGINEERING-SMOE Indonesia, as HSE Admin Officer for Platform TUNU Phase 11&12 TOTAL project and GAJAH BARU - Premier Oil project in Batam-Indonesia (Mar 2008-May 2010): Provides management with timely accident/injury trending and other compliance reports as requested, Assist site Health, Safety and Environment manager with organizing meeting packets, updating procedures, and filing documents, Coordinates and maintains with safety manager the development and implementation of safety procedure and policies.

==>CEGELEG - E&I Commissioning and Construction, as Technical Assistant for FPSO SEAGOOD 101-SANTOS project: Check and control validation/verifying all documents received include correct Number drawing, revision, title of drawing and legality, Ensure all drawings update distributed to workers at site, Assist prepared daily activity report at site and send to Company, Assist prepared for Shutdown & Blow down Valve report, Leak Test report, Marking drawings for Instrument materials installed.

==>WIRA MATRA GUNA, as QC Document Controller for KRAKATAU Development project on (July 1998 - Feb 2004) in Cilegon - Indonesia: Receiving, dispatching and filing of all technical and nontechnical documents in and out of the office, Maintain the full flow / control of documents as per ISO standard, Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the projects planner, Filing and log in of Material Submittals, Method of Statements, RFI's etc in a more professional way.

Diploma Certificate - ARIYANTI (1993) - Bandung - Indonesia, majority [Accounting & Business Management] for Taxes income, Business strategy, Interpersonal skill, Communication skill.