adyaksa Rakasiwi

Education

STP Satya Widya, Surabayaa

1. 2006, Hotel & Tourism, Diploma 3

New School College, Surabaya

1. 2002, Hotel & Tourism, Diploma 1

Area of Expertise

General Affair, Facility Management, Employee handling (on site/Project), Site office & Employee`s Mess set up, Procurement (Purchasing & Vendor Management), Office Sanitation & Hygiene, Transportation Management, Office Security, Community handling.

Experience

9 September 2024 – 30 Juni 2025

HRD & GA • PT. PULAUINTAN BAJA PERKASA (Finishing,Plumbing+arsitektur Balikpapan City) • + 150 Workers and 21 Staff

Task : 

Responsible for Employee`s Transportation and Mess (Worker and Staff)  ;

1. looking for a mess for workers to live in 
2. ensure the readiness of the mess that will be used as a place for workers to live (water, toilets etc.) 
3. ensure operational vehicles have been serviced according to schedule
4. looking for public transportation to pick up and drop off workers from the mess to the project and from the project to the mess
5. take workers to the nearest health center if a worker is sick
6. pick up workers at the airport if there are new workers arriving
7. escort staff to the airport if there are staff who are on leave and pick up staff who are on leave at the airport
8. make a weekly report to the cashier regarding payment for renting workers' shuttle transportation
9. make monthly bills regarding cleaning and security fees for the dormitory
10. Make sure the staff and workers have gone home to the mess

Task : 

responsible for issuing work permits to the owner and MK ;

1. granting permission for the installation of electrical substations and the connection of electricity from the electrical substation to the work areaensure the readiness of the mess that will be used as a place for workers to live (water, toilets etc.) 
2. create a work permit for internet installation in the project office for stafftake workers to the nearest health center if a worker is sick
3. make a letter to the Owner (PT. Pandega Cipta Niaga) and to MK (PT. Jaya CM) regarding the disconnection of the electricity supply that was previously connected at the management's electricity substationescort staff to the airport if there are staff who are on leave and pick up staff who are on leave at the airport
4. make a permit for the Fogging program to the OWNER, MK and building security carried out in the work area

Task :

Responsible for HRD HO,SITE Projet And BPJSTK (JAKON)

 enter and register staff and workers into the finger machine

1. assisting staff in checking remaining leave and the process of filling in leave in the HRIS (Human Resource Information System).
2. make a list of staff and workers working on the project and report it to the central HRD so that they can be registered with BPJS Employment (JAKON) And Update
3. make a work accident report to BPJS when a work accident occurs at the project location experienced by both workers and staff
4. make weekly report for staff meal money Make assets & inventory report
5. make weekly reports by pulling the finger machine for staff absences which are reported to HRD at the head office
6. make a report to HRD head office regarding annual leave and day off for project staff
7. make a report to the cashier regarding staff who will take a day off because it will cut the incentives of staff who take the day off
8. transporting workers to the hospital if there is an accident at the work site
9. Coordination with the workers' foreman to ensure that the workers' return home during Eid is recorded correctly and in accordance
10. Coordinate with the cashier to purchase Eid tickets for staff and workers
11. Every Monday, provide a finger data report to the central HRD regarding project staff absences
12. Every Thursday, make a report to HRD center regarding the number of staff and workers on the project
13. make a list of workers' homecoming for Eidul fitri
14. replace HSE to provide induction to newly arrived workers
15. provide direction to newly joined staff regarding how to use and fill in HRIS (Human Resources Information System) if they are absent from work due to illness or leave work and arrive late at the work location
16. Coordinate with mentors to update the number of workers once a week
17. To create a weekly report for staff meal expenses and submit it to the cashier.
18. to prepare a report on the wages of freelance workers every week based on the Finger machine and submit it to the cashier.
19. confirm with the foreman regarding the number of workers who are still active and those who are no longer working on the project.
20. registering with the fingerprint machine regarding workers from subcontractors
21. making direct purchases related to the needs of workers in the company under them who have just arrived at the project site

Task : 

Responsible for PT. Jaya Cm and PT. Pandega Citra Niaga (PCN)

1. to create all forms of work permits for PT. Jaya CM related to work on the project
2. Coordination with the mall management regarding the creation of subscription parking cards.
3. coordination with the apartment management regarding work permits
4. to create a daily report regarding the workforce numbers for PT. Jaya CM
5. To obtain all forms of work permits from the apartment management.
6. Coordination with the security management regarding safety at the project site.

sssOktober 2022 – Juli 2024

General Affair Staff  • PT. Adhi Karya (Steel Structure of Manyar Smelter Project in Gresik) • + 800 Workers and 250 Staff

Task : 

Responsible for Employee`s Meal & drinks at Site & Mess ;

1. Coordination with Vendors
2. Identification of daily`s Meal & drinks needed
3. Responsible for Meals & drinks distribution
4. Responsible for Employee`s Transportation (from Mess to Site vv, to Hospital, Induction, etc) ;
5. Manage 20 Bus, 15 Operational Car, 3 Hi ace, 1 Elf & 40 Drivers 
6. Identification of daily transportation need
7. Responsible for fuel management
8. Responsible for Vehicle Repair/service & Eligibility
9. Responsible for Employee`s Mess ;
10. Building repairs
11. Room allocation
12. Cleanliness (Supervises 5 Office Boy)
13. Employee`s laundry
14. Security (Supervise  Security)
15. Environment Issues (Coordination with village administrator, District Commander, etc)
16. Organize event at Office & Mess (Independence Day, Idul fitri, Idul Adha, etc)
17. Responsible for Procurement of good & service in Office & Mess (Purchase & Assessing Vendors)
18. Responsible for Office & Mess administration
19. Make daily, weekly and monthly report
20. Make assets & inventory report
21. Make daily, weekly & monthly Work Schedule for Drivers & Office Boy
22. Inspection every 3 months

Achievements : 

Set up New Office & Employee`s Mess, Handle Employee`s & Environment Issues at Employee`s Mess, Handle transportation and Meals issues (lateness, left behind, missing, etc), Handle employee`s mess allocation problems (Overload)

Juni 2022 - September 2022

General Affair Staff  • PT. Adhi Karya (Manyar Maju Refinery Project   in Gresik) • + 200 Workers and 30 Staff

Task : 

Responsible for Employee`s Transportation (in & out site)

1. Supervise 4 Drivers
2. Identification of daily transportation needs
3. Responsible for vehicle readiness & repair/service
4. Responsible for Office Cleanliness
5. Supervise 2 Office Boy
6. Responsible for Employee`s Meal & drinks at Site & Mess ;
7. Coordination with Vendors
8. Identification of daily`s Meal & drinks needed
9. Responsible for Meals & drinks distribution
10. Responsible for Employee`s Mess ;
11. Building repairs
12. Room allocation
13. Environment Issues (Coordination with village administrator, District Commander, etc)
14. Responsible for Procurement of good & service in Office & Mess (Purchase & Assessing Vendors)
15. Responsible for Office & Mess administration
16. Make daily, weekly and monthly report
17. Make assets & inventory report
18. Make daily, weekly & monthly Work Schedule for Drivers & Office Boy

Achievements : 

Set up New Office & Employee`s Mess, Handle transportation and Meals issues (lateness, left behind, missing, etc)

Task : 

Responsible for Employee`s Transportation & Company Vehicle

1. Supervise 7 Drivers
2. Identification of daily transportation needs
3. Responsible for vehicle readiness & repair/service
4. Responsible for Office Cleanliness & Security
5. Supervise 5 Office Boy/Girl & Security
6. Responsible for the availability of Office Supplies & Repair
7. Responsible for Procurement of good & service in Office Mess (Purchase & Assessing Vendors)

Achievements : 

Procure goods quickly, Handle transportation and Office Supplies issues (lateness, lack of availability, missing, etc)

2014 - 2016

General Affair Staff • PT. Setiawan Mahakarya Prima

Task : 

Responsible for Employee`s Transportation & Company vehicle

1. Supervise 5 Drivers
2. Identification of daily transportation needs
3. Responsible for vehicle readiness & repair/service
4. Responsible for the validity of Vehicle Certificate
5. Responsible for Office Cleanliness, Security & Front Office
6. Supervise 2 Office Boy/Girl, Security & Receptionist
7. Responsible for Office Building maintenance (AC, Park, wall, fence, carpets, drain, pool, etc)
8. Responsible for document delivery, Bank Transfer/Withdrawl
9. Responsible for support the ISO Audit in GA Department
10. Responsible for the availability of Household & Office Supplies & Repair
11. Responsible for Office & Mess administration
12. Make daily, weekly and monthly report
13. Make assets & inventory report
14. Do stock opname every month
15. Responsible for Procurement of good & service in Office Mess (Purchase & Assessing Vendors)
16.  

Achievements : 

Procure goods quickly, Handle transportation and Office Supplies issues (lateness, lack of availability, missing, etc), Fix house hold or maintenance quickly, Send important document safely (inside/outside the city) by himself by land vehicle or airplane.

2018 - 2022

Driver • Izzara Transportation (Own)

2016 - 2022

Online Driver (Grab Dan Gocar )

2016

General Affair Supervisor • PT. Antakesuma Inti Raharja

2013

General Affair Supervisor • Akademi Pariwisata Majapahit

2012 - 2013

Receptionist • New Grand Park Hotel

2010 - 2012

Customer Service • XL Axiata Jakarta

2009 - 2010

Housekeeping Staff • Mercure Grand Mirama Hotel

2008

Driver • Astra Rent Car (TRAC) – Placement : TPPI Tuban (Service Expatriat Staff)

2007 - 2008

Tour Leader & Tour Planner • Krisna Tour And Travel

Qualification

I see myself as a Professional. . I love new challenge and have highly eager to learn something new and adventurable. I feel cheerful and highly motivated to meet my days. I have strong communication skill to work collaboratively with diverse groups and understanding people needs. I am detail oriented, customer focus and strong organizational skills with ability to carry out tasks with minimal supervision. I have strong analytical to solve a problem and make decision. I had proven ability to juggle multiple high priority tasks in a difficult situation.